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Staff Accountant and HR Administrator

Location:
Portland, Oregon
Application Deadline:
05-10-2015
Reports To:
Controller
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Attn: Staff Accountant and HR Administrator

Summary:

Ecotrust’s mission is to inspire fresh thinking that creates social equity, economic opportunity, and environmental well-being. For over two decades, Ecotrust has created, capitalized, and catalyzed innovative ways to restore environmental conditions while fostering economic opportunities in Salmon Nation, from Alaska to California.

We are seeking a Staff Accountant/HR Administrator who will be responsible for accounts payable, payroll, human resources administration activities, and cash receipts.

Responsibilities:

Accounts Payable
· Reviews invoices and check requests, assigns appropriate general ledger codes.
· Obtain authorized approvals.
· Process vendor payments, including wires and checks.
· Communicate with vendors to resolve invoice issues as needed.
· Review expense reports for accuracy. Code and post expense reports.
· Reconcile company credit card statements.
· Reconcile A/P to the GL.
· Maintain vendor and paid invoice files.
· Annual 1099 processing.

Payroll
· Submit data to 3rd party payroll processor (Paychex) on a semi-monthly basis.
· Maintain payroll records including payroll registers and tax reports.
· Calculate accrued paid time off (PTO) for all employees.
· Prepare all payroll related journal entries including salary and fringe expense and PTO accruals.
· Provide payroll data required for Workers Compensation audits.
· Set up new employees in the time tracking system.
· Serve as point of contact for time tracking process. Include monitoring status of timecards, following up with employees if timecards are missing and/or incomplete, and assisting employees with any time entry issues they may have.
· Reconcile Payroll account.

Human Resources
· Administer enrollment process for all benefit plans.
· Serve as primary point of contact for employees for benefits related issues.
· Calculate, process, and reconcile semi-monthly 403(b) contributions for all employees.
· Work with plan administrator to complete the annual 403(b) compliance audit.
· Work with 3rd party brokers to prepare annual benefit plan reviews.
· Maintain reconciliations for employee benefits and flexible spending accounts.
· Update and maintain HR records.

Cash Receipts
· Log and generate copies of all checks received.
· Prepare deposits.
· Maintain petty cash drawer and credit card logs.

Qualifications:

· Commitment to the Ecotrust mission.
· Undergraduate degree in Accounting.
· 2-3 years of applicable experience.
· Organization, strong detail orientation, and accuracy will be critical to this position.
· Intermediate Excel and Word skills (v-lookups, mail merge, etc.) a plus.
· Experience with Microsoft Dynamics SL a plus.

How To Apply:

Please follow these directions closely. Complete an Ecotrust Employment Application form (available as a PDF or Word DOC) and forward with a cover letter (1 page maximum) and resume to: with this position’s title (Staff Accountant/HR Administrator) in the subject line by close of business on April 10, 2015.

Additional Information:

All salaries are commensurate with experience and include an attractive benefits package.

Ecotrust is an equal opportunity employer and does not discriminate against any applicant or employee because of race, color, religion, sex, gender, national origin, disability, genetic information, age, or military or veteran status in accordance with federal law. In addition, Ecotrust complies with applicable federal, state and local laws governing non-discrimination in employment. Ecotrust also provides reasonable accommodation to qualified individuals with disabilities in accordance with applicable laws.

 

Office Manager / Receptionist

Location:
Portland, Oregon
Anticipated Start Date:
05-19-2015
Application Deadline:
04-24-2015
Reports To:
Director of Events
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Attn: Office Manager / Receptionist

Summary:

The Office Manager/Receptionist will be responsible for ensuring that the Ecotrust office runs smoothly. The Office Manager/Receptionist also functions as Ecotrust’s initial contact with the public, receiving visitors to Ecotrust, to the Natural Capital Center, and to events in the building. Therefore it is critical that the person in this position conveys an enthusiasm for and understanding of the mission and programs of Ecotrust and an aptitude for public engagement.  The Office Manager/Receptionist will also provide administrative support to the Ecotrust leadership team and is an active member of the Engagement team.

Responsibilities:

Front Desk
· Answer multi-line phone and route calls to the appropriate person
· Greet guests arriving at the Ecotrust office
· Maintain conference room calendars
· Fulfill orders received for publications
· Serve as point of contact for building tenants
· Maintain petty cash drawer
· Credit card processing of sales orders and donations

Office Management
· Receive and distribute incoming mail
· Prepare and send outgoing mail and express mail.
· Ensure the kitchen and supply rooms stay neat and organized
· Postage meter operation
· Maintain office appearance and overall cleanliness and coax other employees into doing so as well
· Monitor office supply usage and order new supplies as needed
· Work with building management to help staff get keys, fobs, lockers and parking spaces
· Organize weekly “Brown Bag” sessions

Administrative Support
· Arrange travel
· Schedule internal and external meetings
· Arrange off-site events including research of locations, food/lodging and travel. Manage event contracts

Engagement
· Schedule building tours and coordinate with the Engagement team to determine availability.
· Attend Engagement meetings and take on administrative tasks, as necessary
· Build community within the Natural Capital Center, informing tenants about relevant events, collaboration, and opportunities.

Qualifications:

  • Commitment to the Ecotrust mission
  • Enthusiasm for working with people
  • Tolerance for ambiguity
  • Undergraduate degree
  • 1-3 years of applicable experience
  • Experience with Microsoft Office
  • Experience with Microsoft Dynamics SL a plus
  • Experience working with diverse constituencies.

How To Apply:

Please follow these directions closely. Complete an Ecotrust Employment Application form (available above as a PDF or Word DOC) and forward with a cover letter (1 page maximum) and resume to: with this position’s title in the subject line by close of business on the day of the application deadline listed above. NO PHONE CALLS, PLEASE.

Additional Information:

The position is full-time. We offer a competitive salary and benefits package. Salary is commensurate with qualifications and experience. Benefits package includes retirement plan match, medical and dental insurance, and flexible spending account. Life insurance and disability coverage provided.

Ecotrust is an Equal Opportunity Employer. We believe that a diverse staff of qualified, highly-skilled, and creative individuals is necessary to achieve our mission. We welcome and encourage applications from candidates who can contribute to the diversity of our workforce across a range of dimensions.

General Manager, The Redd

Location:
Portland, Oregon
Anticipated Start Date:
05-25-2015
Application Deadline:
05-01-2015
Reports To:
Director of Investment Strategy
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Attn: General Manager, The Redd

Summary:

The Redd is seeking a General Manager to provide strategic management to guide the vision, programming, and operations for the facility. The GM will hold responsibility for the ecosystem — managing both the physical space and the tenants — which will continuously evolve while remaining rooted in its founding values. The role requires a strategic and creative individual who will build an effective organization/team, dive in to get things done, embrace change, challenge the traditional industrial model of development, and maintain a high tolerance for ambiguity. The GM will work closely with existing Ecotrust teams, including:

  • Food & Farms – to identify tenants that align with the organization’s core values and objectives;
  • Engagement (communications, development, events) – to align branding with Ecotrust, and develop a Marketing and Communication/PR strategy to build momentum and goodwill for the project among a broad spectrum of stakeholders and the public;
  • Capital – to finance the development of the campus and manage it as a for-profit enterprise;
  • Facilities – to oversee the development and maintenance of the physical infrastructure required for a successful community of food and related producers (e.g. cold/frozen storage, docks, security, food safety compliance) and help troubleshoot issues as they arise.

Responsibilities:

The GM will oversee all Redd functions and activities, and be the point of contact for Ecotrust leadership, Redd staff, and community stakeholders.

  • Strategic Leadership: The GM will develop, and collaborate with tenants and internal/external partners to execute, strategies to deliver on the overarching vision to make the Redd a problem-solver in the regional food system. The GM will develop annual business and operational plans, provide program management, track against performance targets, and cultivate an unparalleled ecosystem of food producers and entrepreneurs.
  • Financial Performance: The GM is ultimately responsible for the financial bottom line of the project.
  • Business Development: The GM has the responsibility for growing and maintaining the Redd’s producers, buyers, tenants, events, and retail space, building networks in regional agriculture and local food communities, and implementing new ideas to enhance the Redd’s functions and profitability.
  • Finance and Administration: The GM will work with Ecotrust’s finance and accounting team on a range of functions: tenant leasing, vendor management, accounts receivable and accounts payable, operations expenses, payroll, insurance management, and reporting. The GM also works with tenants to support their needs meeting food safety and regulatory requirements.
  • Management: The GM will maintain an effective organization and provide leadership to manage daily operations while focusing on the Redd’s mission. The GM may supervise staff, including operations, facilities, and event staff. The GM also manages relationships with tenants and community partners. Creating an atmosphere of collaboration and professionalism is essential.
  • Facility: The GM is ultimately responsible for the maintaining and improving the facility and its equipment.
  • Community Engagement: Increase visibility and awareness of the Redd’s programs, identify opportunities for increased community engagement, and oversee public relations and community engagement plans.

Qualifications:

The successful applicant for this position will be the person who best demonstrates the following work skills and characteristics:

  • Leadership: successful history delivering on vision, developing organizations, fostering strategic partnerships
  • Likeability: enjoys managing staff, coordinating with tenants, engaging community stakeholders; has a reputation for developing positive organizational cultures
  • Entrepreneurial Spirit: anticipates challenges and opportunities; relentlessly solution-oriented
  • Financial/Operational Acumen: experience with operations and logistics; track record of successful P&L management; comfortable responding to investor inquiries

Demonstrated experience working in an entrepreneurial environment, including early-stage business development, strategic thinking, and business management is required.

Food industry experience required. Familiarity with food safety regulations and compliance preferred.

Experience with community-based food systems preferred.

How To Apply:

Please follow these directions closely. Complete an Ecotrust Employment Application form (available above as a PDF or Word DOC) and forward with a cover letter (1 page maximum) and resume to:  with this position’s title in the subject line by close of business on the day of the application deadline listed above. Your cover letter should clearly explain how your skills, experience, and interests fit this position.

NO PHONE CALLS, PLEASE.

Additional Information:

Salary: Commensurate with experience, to include base salary and performance bonuses. Full benefits package.

The Redd is an Equal Opportunity Employer. We believe that a diverse staff of qualified, highly-skilled, and creative individuals is necessary to achieve the vision and mission of the project. We welcome and encourage applications from candidates who can contribute to the diversity of our workforce across a range of dimensions.

ABOUT THE REDD

The Redd is a new development project in Portland’s Central Eastside Industrial District, which is owned and led by Ecotrust. The project is designed to facilitate the success of local/regional food producers and related enterprises by connecting farmers, ranchers, and fishermen to wholesale buyers, especially institutions serving vulnerable populations within our community.

The physical campus includes two city blocks — 76,000 SF of property, with over 50,000 SF of leasable warehouse, production, and related office/retail/event space. With this campus, we endeavor to preserve warehousing and production functions, and the jobs that go with them, in the City’s core. In addition, through use of the retail and convening space, we aim to engage eaters in building a collaborative, responsive, open relationship with regional food producers, thus helping those living in the City connect with our food system partners outside the urban growth boundary.