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Summer Event Coordinator (Temporary Position)

Location:
Portland, Oregon
Anticipated Start Date:
05-25-2015
End Date:
09-30-2015
Application Deadline:
05-23-2015
Reports To:
Event Logistics Coordinator
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Attn: Summer Event Coordinator (Temporary Position)

Summary:

The Event Coordinator will work with the Ecotrust Event Staff to assist and service events happening within the Jean Vollum Natural Capital Center (NCC). The Event Coordinator will be the clients’ main point of contact during events and ensure that clients’ audio/visual needs are met; be involved with event setup and breakdown: physical work is involved; provide light housekeeping and security for events. This is a part-time position, mainly weekends, weekday early mornings and evenings, and possibly additional weekday shifts. Additional hours are possible, based on the candidate’s flexibility with their schedule, performance, and ambition. This is a part-time, at-will position. The position starts in late May/early June and goes through September with a possibility of year-round shifts dependent upon performance. Qualified candidates must be an effective team player and committed to Ecotrust’s mission. This position is part-time, on-call, with variable hours including evenings and weekends. Estimated 6-30 hours per week.

Background:  In the fall of 2001, Ecotrust moved its headquarters to the Jean Vollum Natural Capital Center, a historic 1895 building in the Pearl District restored using environmentally benign building practices. The building has become a gathering place and marketplace for the exchange of environmentally and socially responsible goods, services, and ideas for the Pacific Northwest and beyond. The NCC features environmentally sensitive construction, a community of tenants, and a very unique event center. The event center is an integral part of Ecotrust’s mission of encouraging the exchange of ideas for a sustainable future.

Responsibilities:

  • Main point of contact for clients on the event day and providing outstanding customer service.
  • Setup audiovisual equipment and troubleshoot as needed.
  • Setup and tear-down for events, lifting and/or moving furniture; physical work is involved.
  • Light housekeeping of event spaces, to include but not limited to: wiping down tables and chairs, cleaning bathrooms, vacuuming and mopping floors, taking out the trash, recycling, and composting, etc.
  • Light office work.
  • Building security (unlock and lockup).
  • Administrative duties: database work in Sales Force, processing contracts, checks, insurance forms, etc.
  • Other duties as assigned.

Qualifications:

  • High level of customer service/client care required.
  • Experience in events/catering required.
  • Reliable, Responsible, and Respectable.
  • Highly personable, proactive, and self motivated.
  • Ability to prioritize as the situation demands.
  • Ability to problem solve and troubleshoot as needed.
  • Able to lift 50lbs or more. (Must be able to move conference center furniture on own.)
  • Enthusiasm and knowledge about audio/visual equipment a plus.
  • Work well in a fast paced environment.
  • Ability to occasionally do repetitive tasks (setup/tear-down).
  • Clean, organized, and attention to minute details.

How To Apply:

This is a part time, hourly position. Starting pay is: $13.00 an hour. Please follow these directions closely. Complete an Ecotrust Employment Application form (available above as a PDF or Word DOC) and forward with a cover letter (1 page maximum) and resume to: with this position’s title in the subject line by close of business on the day of the application deadline listed above.

NO PHONE CALLS, PLEASE.

Additional Information:

Ecotrust is an Equal Opportunity Employer. We believe that a diverse staff of qualified, highly-skilled, and creative individuals is necessary to achieve the vision and mission of the project. We welcome and encourage applications from candidates who can contribute to the diversity of our workforce across a range of dimensions.

Development Coordinator

Location:
Portland, Oregon
Anticipated Start Date:
06-22-2015
Application Deadline:
05-26-2015
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Attn: Development Coordinator

Summary:

Ecotrust is seeking a Development Coordinator to join our fundraising team. This position lives at the heart of the fundraising function at Ecotrust, and provides essential donor relations, database management, prospect research, and administrative support services in order to help secure the resources our organization needs to fulfill our mission.

Ecotrust’s mission is to inspire fresh thinking that creates economic opportunity, social equity, and environmental wellbeing. Our goal is to foster a natural model of development that creates more resilient communities, economies, and ecosystems here and around the world. Ecotrust works locally in ways that promise hope abroad, and it takes inspiration from the wisdom of Native and First Nation leadership.

Ecotrust holds a deep commitment to equity and diversity as core principles integral to the work we do. As we add new members across all levels of the organization, we seek diverse perspectives that will add richness to our evolving organization and networks.

Responsibilities:

The Development Coordinator performs key functions across three main areas of responsibility:

Donor Care

  • Manages the gift acknowledgement process from start to finish in order to ensure that each and every donor is thanked for their gift in a timely and personal manner
  • Works with our fundraising and communications teams to provide customized information to our donors, assuring them that their gifts make a difference and contributing to successful donor retention
  • Works with our finance team to accurately process, record, and track all donations

Data Management

  • Captures, updates, and maintains all donor, gift, and prospect records in our database (Raiser’s Edge)
  • Creates, updates, and performs data queries in order to compile appeal and prospect lists, respond to internal requests for donor lists and information, and produce regular giving reports for Ecotrust’s fundraising, leadership, and programmatic teams
  • Works with our fundraising team to accurately record and track a full calendar of grant proposal and reporting deadlines

Prospect Research

  • Conducts prospecting activities to identify new major donors, both individual and institutional, using online research tools and software
  • Compiles detailed prospect information and reports for our fundraising, leadership, and programmatic teams
  • Records and tracks all prospect actions in our database, and assists the fundraising team in capturing all updated prospect information across the organization

In addition to the responsibilities outlined above, the Development Coordinator will perform departmental administrative tasks as needed, such as file maintenance, mailing coordination, and document proofing and editing.

Qualifications:

  • Experience working in Raiser’s Edge, or a similar fundraising and/or customer relationship management software
  • Solid understanding of database management best practices
  • A keen eye for detail, and excellent organization skills
  • The ability to work both independently and as part of a high-functioning team
  • Experience working in an office environment, with demonstrated proficiencies in standard word processing, spreadsheet, and email software
  • The ability to work well with a variety of teams and personalities

How To Apply:

Please follow these directions closely. Complete an Ecotrust Employment Application form (available above as a PDF or Word DOC) and forward with a cover letter (1 page maximum) and resume to: with this position’s title in the subject line by close of business on the day of the application deadline listed above. Your cover letter should clearly explain how your skills, experience, and interests fit this position.

No phone calls, please.

Additional Information:

This is a full-time position. Salary is competitive, and commensurate with qualifications and experience. Ecotrust offers a full benefits package including medical and dental insurance, retirement plan, life insurance, and disability coverage.

Ecotrust is an Equal Opportunity Employer. We believe that a diverse staff of qualified, highly-skilled, and creative individuals is necessary to achieve the vision and mission of the project. We welcome and encourage applications from candidates who can contribute to the diversity of our workforce across a range of dimensions.